Event Checklist

Below are two example checklists to help site mangers prepare their sites and volunteers for the day of their event. Depending on a site manager's events, these lists may be shorter or longer. Make sure to create your checklist ahead of time so that you know your site and volunteers are ready.

Final Preparations

  • Set final schedule for the event
  • Make sure team leaders have a safety plan and that they will provide safety instructions to volunteers
  • Prepare a Job Hazard Analysis, if appropriate
  • Define specific tasks
  • List any tools or materials needed
  • Identify team leaders
  • Make arrangements for signs that will direct volunteers to parking, registration, and restrooms
  • Determine numbers of volunteers for each team
  • Develop volunteer registration form
  • Have a "rainy day" plan in place
  • If there is a presentation or opening ceremony, attain audio-visual equipment or podium

Volunteer Checklist

Encourage volunteers to come to this year's event fully prepared. Below is a checklist of recommendations for National Public Lands Day participants to help them come prepared with what they will need in order to have the best experience.

  • Sunglasses
  • Wide-brimmed hat
  • Water bottle
  • Hiking boots or other sturdy footwear
  • Suntan lotion (SPF 30+)
  • Work gloves, if necessary
  • Tools, if necessary